Four Weeks of

Fun, Fitness, and Finish Lines

Site Directors Information Page 2017

The site directors page designed specifically for Site Directors.  It should be used as your resource for program information / quick links important program announcements / forms and program guidelines.  Please refer to this site often before / during and after the summer track and field program to answer questions you may have.  This is your site only please do not send parents or volunteers to this site.  New for 2017:

> If you are a new site director you are required to attend site directors training.

> Saturday Meets will be located at area tracks - West (Hardin Valley Academy) / South (William Blount HS) / East (Austin-East HS) / North (Powell HS) - we will be able to do concessions at each site with the proceeds going back to the track and cross country programs of these schools. 

> Saturday Meet - The schedule of events will change from week to week - please become familiar with the schedule as it is substantially different from previous years.  

> The only competitive team qualifying Saturday meets will be the first and second meets.

> 1099 Forms for those site directors that are paid over $600.00 will be filled out by KYA.  We will contact you in December for your SS#

> All site directors are required to submit to online background checks (paid for by Knoxville Youth Athletics) no exceptions - this is required for our liability 
   insurance to be in effect.

> Online registration will end after the first practice.  After this time we will only do on site paper registration.  We have done this to increase accountability and payments  for those who register on site

> No medical information sheets needed for those that register online (medical info submitted online) only those that register on site

> New online registration system allows site directors to download site information directly from web site.

Site Directors Calendar

Date Activity

Deadline for registering as a site director                          

Site Directors Registration Procedure

Site Directors Registration Link - select the session 2017 Summer Track Site Directors 

5/21 New Site Directors Training - 12-1PM - Hardin Valley Academy
5/21 Site Directors implement / site equipment pickup - 12-1PM Hardin Valley Academy

Deadline for Site Directors Online Background Check

First Step - Look up your USATF Number

Site Directors Background Check Link - You will be reimbursed for this

(forward background ck receipt to Chris Kane)

5/30 First Practice - Log into your site directors online link and download your site registrations
that have come in through 5/30/17.  Please do this in AM.  All on site registrations will be
updated on by the Monday after the Saturday Meet
6/1 Second Practice - Log into your site directors online link and check to see if you have had
any additional online registrations that have come in on 6/1. Shirts will be ordered Friday morning.
6/3 First Meet @ Hardin Valley Academy,  please arrive by 7:45 AM
6/17 Pick up Program Shirts at Press Box after Saturday Meet



Distribute T-shirts to sites
6/25 AAU District Championships - TBD - Site Directors Help Needed - $ bonus for helping
6/24 Final Meet - Return all Equipment, extra shirts, pickup stipend checks

Site Directors Information Links

Site Directors Online Registration Link       Select the session 2017 Summer Track Site Directors

Site Directors Background Check Link


Site Registration Procedures (PDF)

Site Procedures - Practice Tips (PDF)

 Parents Link for Online Registration - Website Link

 Paper Forms for Onsite Registrations (PDF)

Medical Information Sheet (only for those that register onsite) - PDF

Parents Information Sheet (PDF) for use when parents do not have internet access

Site Directors Compensation Table (PDF)

Site Directors Saturday Meet Assignments (PDF)

 Schedule / Order of Events / Age Groups (PDF)  

KYA Competitive Summer Track and Field Team WebPage

Summer Cross Country Program WebPage

Contact Cell / Text Email Position
Chris Kane 865-385-6237 Summer Program Director
Shane Begnaud 865-406-3929 Competitive Team Director
Brent Smith 865-414-3724 Saturday Meet Manager
Marty Sonnenfeldt 865-304-8381 Knoxville Youth Athletics Director
Bobby Holcombe 865-643-2840 Summer Cross Country Program Director


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