Four Weeks of
Fun, Fitness, and Finish Lines
Site Directors Information Page 2018
The site directors page designed specifically for Site Directors. It should be used as your resource for program information / quick links important program announcements / forms and program guidelines. Please refer to this site often before / during and after the summer track and field program to answer questions you may have. This is your site only please do not send parents or volunteers to this site. New for 2018:
> If you are a new site director you are required to attend site directors training.
> Saturday Meets will be located at Knox County area tracks – West (Farragut HS) / South (South Doyle HS) / East (Central HS) / North (Halls HS) – we will be able to do concessions at each site with the proceeds going back to the track and cross country programs of these schools.
> Saturday Meet – The schedule of events will change from week to week – please become familiar with the schedule.
> The only competitive team qualifying Saturday meet will be the first one 6/9/18.
> 1099 Forms for those site directors that are paid over $600.00 will be filled out by KYA. We will contact you in December for your SS#
> All site directors are required to submit to online background checks (paid for by Knoxville Youth Athletics) no exceptions – this is required for our liability insurance to be in effect.
> Online registration will end after the first week of practice. After this time we will only do on site paper registration.
> No medical information sheets needed for those that register online (medical info submitted online) only those that register on site
|Site Directors Online Registration Link – Select 2018 Site Directors|
|Site Directors Background Check Link|
|Site Registration Procedures (PDF)|
|Site Procedures – Practice Tips (PDF)|
|Parents Link for Online Registration – Website Link|
|Paper Forms for Onsite Registrations (PDF)|
|Medical Information Sheet (only for those that register onsite) – PDF|
|Parents Information Sheet (PDF) for use when parents do not have internet access|
|Site Directors Compensation Table (PDF)|
|Site Directors Saturday Meet Assignments (PDF)|
|Schedule / Order of Events / Age Groups (PDF)|
|KYA Competitive Summer Track and Field Team Web Page|
|Summer Cross Country Program Web Page|
|5/15/2018||Deadline for registering as a site director|
|Site Directors Registration Procedure|
|Site Directors Registration Link – select the session 2018 Summer Track Site Directors|
|5/20/2018||Site Directors Training – 12-3PM – Webb School of Knoxville – MANDATORY FOR ALL COACHES
|5/20/2018||Site Directors implement / equipment pickup – 12-3PM Webb School of Knoxville|
|5/25/2018||Deadline for Site Directors Online Background Check – First Step – Look up or create your USATF Number|
|Site Directors Background Check Link – You will be reimbursed for this (forward background ck receipt to Chris Kane)|
|6/5/2018||First Practice – Log into your site directors online link and download your site registrations that have come in through 6/5/18. Please do this in AM. All on site registrations will be updated on Monday after the Saturday Meet|
|6/7/2018||Second Practice – Log into your site directors online link and check to see if you have had any additional online registrations that have come in on 6/6. Shirts will be ordered Friday morning.|
|6/9/2018||First Meet @ Farragut HS, please arrive by 7:45 AM|
|6/23/2018||Pick up Program Shirts at Press Box after Saturday Meet|
|6/26-28/2018||Distribute T-shirts to sites|
|6/21/2018||AAU District Championships – 6/24/2018 – Site Directors Help Needed – $ bonus for helping|
|6/30/2018||Final Meet – Return all Equipment, extra shirts, pickup stipend checks|